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Office Procedure Reference Manual

2021-22 Office Procedure Reference Manual

The Office Procedure Reference Manual is a resource for all employees and covers policies, procedures and guidelines for each department in the Business Services office and beyond. Copies of forms and specific instructions for completing these forms have also been included.

If any of the information is unclear or if you are not sure of a procedure; always feel free to contact staff members within the appropriate department.

Business Office - General Information

Top Ten 

Chart of Accounts 

Deposit Procedure 


Account Coding for LCAP Goals

District Property, Auto and Liability Insurance Claim Information

District Insurance Claim Information

Important Information about District Insurance Claims

District Property Claim Form

Liability Claim Form

District Vehicle Accident Log

Accounts Payable

2021-22 Purchase Order Cut Off Memo

Proper Set up of Requisitions

Purchase Order Sales Tax Calculator

Vendor Requisition and Purchase Order Process

Vendor Requisition Set Up

District Credit Card Use Procedure

District Credit Card Use - FAQ

Employee Expense and Reimbursement Processing

Employee Expense Voucher Form

Travel and Conference Form

Mileage Reimbursement

New Vendor Request


Paycheck Distribution

Timesheets and Due Dates

Personnel Requisition/Action Data

2021-22 District Holidays

W-4 Federal Employee's Withholding Certificate

CA State Employee's Withholding Allowance Certificate

Direct Deposit Authorization

Employee Change of Address

Classified Leave Requests (Online Form)

Certificated Leave Request (Online Form)

FMOT & Transportation

Akita Box: Maintenance Work Order Requests

Facilitron: Site Reservations, Rules of Use and Timesheet Coding

School Facilities Operational Standards

Transportation: Student Conduct

 Transportation: Field Trips and Special Transportation Requests

Link to Facilities Page

Link to Transportation Page

Child Nutrition

Link to Child Nutrition Page 

Technology, Information and Assessment Systems

Technology Top Five

How to Create Email Groups in Google

Link to Technology Page

Family Resource Center

Link to Family Resource Center Page